Recruiting - Accounts Assistant (Full Time) - William Duncan Accountants

We are currently seeking an Accounts Assistant, an exciting new role, to support the internal finance function for William Duncan + Co based in our Head Office in Ayr.

The accounts assistant role will involve working closely with the Practice Finance Manager and Practice Operations Manager on running the finance function, mainly around credit control, processing invoices, maintaining the business/client bank accounts, bank reconciliations and preparing/issuing sales invoices to our clients.

Role & Responsibilities

General

Processing purchases invoices on Dext and Xero
Maintaining the client business bank account and reconciliation on Xero, ensuring all client receipts are allocated to outstanding sales invoices on Xero
Ownership for maintaining the firm’s trade debtors ledger and all tasks associated with debt collection.
Sending out statements to follow up overdue balances and regularly following up old or large outstanding balances
Regular check in meetings held with Directors to discuss debtors ledger and balances overdue
All tasks associated with billing fees out to our clients, working closely with directors to ensure fees are typed/prepared on CCH/Xero and then suitably sent out to the client (via Client Portal, email or post)
Responsible for administration of the tax protection fees/scheme, this involves contacting clients to up-take the protection/insurance and issuing fee notes to our clients

Qualities

Experienced Accounts Assistant – knowledge of accountancy firm would be preferred but not essential and experience in previous financial roles
Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts, both internal and external to the Practice
Ability to deal with sensitive information with discretion and to maintain confidentiality
Impeccable written and oral communication skills
Proficient with Microsoft Office: Word, Excel, PowerPoint, Outlook
A flexible, pro-active approach to work including the ability to prioritise and re-prioritise
Ability to organise and plan own work
Excellent attention to detail, with the ability to maintain a high level of accuracy
Strong sense of responsibility and ability to complete tasks with minimal supervision

Package/Benefits

Salary dependent on experience

Hours 35 hours per week (Mon – Fri)

Benefits Workplace pension and private medical

Please email your CV to recruitment@williamduncan.co.uk